The Annual Meeting of Chrishall Parish Council is to be held on Tuesday 9th May 2023 at 7.30pm in the Village Hall, Crawley End, Chrishall to transact the business shown in the Agenda below. Public and press are invited to attend.
AGENDA
Council to Note: A Council cannot lawfully decide on any matter that is not specified. (LGA 1972 sch 12 para 10 (2)) (b )a summons to attend the meeting, specifying the business proposed to be transacted at the meeting, and authenticated by the proper officer of the council, shall be sent to every member of the council by an appropriate method.
Attention is drawn to Standing Order 2:
2. DISORDERLY CONDUCT AT MEETINGS
- No person shall obstruct the transaction of business at a meeting or behave offensively or improperly. If this standing order is ignored, the chairman of the meeting shall request such person(s) to moderate or improve their conduct.
- If person(s) disregard the request of the chairman of the meeting to moderate or improve their conduct, any councillor or the chairman of the meeting may move that the person be no longer heard or be excluded from the meeting. The motion, if seconded, shall be put to the vote without discussion.
- If a resolution made under standing order 2(b) is ignored, the chairman of the meeting may take further reasonable steps to restore order or to progress the meeting. This may include temporarily suspending or closing the meeting.
2023.28 Election of Chairman
2023.29 Signing of Chairman’s Declaration of Acceptance of Office
2023.30 Apologies
2023.31 Other absences: Members absent without offering apologies
2023.32 Declaration of Members Interests: Pecuniary/Personal
2023.33 Minutes of the previous meetings:
PROPOSAL: That Chrishall Parish Council herewith agrees the minutes of the Parish Council meeting held on 7th March 2023 and the Annual Parish Meeting held on the 25th April 2023
2023.34 Election results
Standing Councillors elected unopposed
PROPOSAL: That Chrishall Parish Council herewith appoints Mr Simon Firth as a Parish Councillor with immediate effect
2023.35 Essex County Council and Uttlesford District Councillors Report:
2023.36 Public Discussion
2023.37 Election of Vice-Chairman
2023.38 Planning applications: Full Council for comment
PLEASE NOTE: UTTLESFORD DISTRICT COUNCIL TAKES DECISIONS ON PLANNING APPLICATIONS AND ADVISES CPC OF THAT DECISION
UTT/23/0863/HHF Ridgewood, Mill Causeway
Erection of detached garage and installation of ground mounted solar panel
Planning application
UTT/23/0980/HHF 2 Engleric, Crawley End
Installation of balcony to rear elevation
Planning application
UTT/23/0511/HHF Parsonage Farm, High Street
Detached garage
Decision awaited
UTT/23/0251/HHF Cedar House, Broad Green
Single storey rear extension
Permission granted
UTT/22/0045/HH The Meads, Bilden End
Application for 3 visitor accommodation Shepherd Huts, across two locations at Bilden End Farms with associated parking and landscaping as well as an access track for farm machinery off Building End Lane: 2nd Revised planning application: decision awaited
Appeal: non-determination
UTT/22/3416/HHF Upper Farm, Bilden End
External tennis court, external pool area, associated pool house pavilion, covered dining area and deck area and associated landscaping decision awaited
UTT/22/2497/FUL Land East of Drury Cottage, Bilden End
Demolition of existing concrete garage and growing polytunnel and erection of 1 dwelling: Appeal
UTT/23/0455/HHF 15 Crawley End
Erection of ground and 1st floor extension
Permission granted
2023.39 Finance Reports: Cllr Gravett:
- a) Monthly Payments:
PROPOSAL: That Chrishall Parish Council herewith minutes the approval of the schedule of payments sent to all Councillors by email that were unanimously approved by emails to the Parish Clerk
- b) Monthly Bank Balance
- c) Year End
PROPOSAL: That Chrishall Parish Council herewith agrees the 2022 2023 Summary Receipts and Payments schedule
- d) Audit
- e) Insurance
Quotes received;
AJ Gallagher: £3,272.04
Zurich: £2,030.17 3 year undertaking: £1,850.94
BHIB: £2,075.07 3 year undertaking: £1,975.50
PROPOSAL: That Chrishall Parish Council herewith agrees to appoint Zurich Insurance Company as its insurance provider commencing 1st June 2023 for a three year term.
- f) PROPOSAL: That Cllrs Gravett, Holloway, Firth and Parish are herewith appointed as bank signatories with immediate effect
2023.40 Governance: Full Council
PROPOSAL: That Chrishall Parish Council herewith agrees the licence for Chrishall Cricket Club
PROPOSAL: That Chrishall Parish Council herewith agrees to disband the Friends of Brand Pavilion as the number of affiliated groups has reduced to a point that the Friends is no longer viable.
PROPOSAL: That Chrishall Parish Council herewith agrees the Chrishall History Archive Agreement, which includes use of the office and associated store in the Brand Pavilion, to house the important documents and artifacts associated with the parish.
PROPOSAL: That Chrishall Parish Council herewith agrees to adopt the Uttlesford District Council model Declaration of Members Interests document titled ‘Town and Parish Declarations of Interest – New Model Code form 2023.
Gigaclear: damage to drainage pipework outside Chrishall Primary School leading to flooding on the highway: resolved by ECC.
2023.41 Playground: Cllr Eaton
2023.42 Environment:
Swap & Share – bus shelter
Future of chalk streams and rivers
Increasing biodiversity
Web page
Bulb planting
2023.43 Buildings & asset management:
Defibrillator cabinet issue
Village hall car park: gravel
Pavilion water heater: quote awaited
Robert Reed Hall: annual roof inspection for insurance purposes
Dog & litter bin – move
2023.44 Annual Parish Meeting: matters arising
Finger post
‘Scam’ police talk
Speed monitoring
2023.45 Correspondence:
Chrishall Cricket Club: Licence
EALC: Rural Affordable Housing Briefing: 7 & 8 June
Local Government Boundary Commission for England: Boundary review Essex County Council open to 5.6.2023
2023.46 Date of next Parish Council Meeting: Tuesday
13th June (Audit) 26th September; 28th November