The Meeting of Chrishall Parish Council will be held on Tuesday 13th June 2023 at 7.30pm in the Village Hall, Crawley End, Chrishall to transact the business shown in the Agenda below. Public and press are invited to attend.
Signed: Belinda Irons dated 7/6/2023
AGENDA
Council to Note: A Council cannot lawfully decide on any matter that is not specified. (LGA 1972 sch 12 para 10 (2)) (b )a summons to attend the meeting, specifying the business proposed to be transacted at the meeting, and authenticated by the proper officer of the council, shall be sent to every member of the council by an appropriate method.
Attention is drawn to Standing Order 2:
2. DISORDERLY CONDUCT AT MEETINGS
- No person shall obstruct the transaction of business at a meeting or behave offensively or improperly. If this standing order is ignored, the chairman of the meeting shall request such person(s) to moderate or improve their conduct.
- If person(s) disregard the request of the chairman of the meeting to moderate or improve their conduct, any councillor or the chairman of the meeting may move that the person be no longer heard or be excluded from the meeting. The motion, if seconded, shall be put to the vote without discussion.
- If a resolution made under standing order 2(b) is ignored, the chairman of the meeting may take further reasonable steps to restore order or to progress the meeting. This may include temporarily suspending or closing the meeting.
2023.47 Apologies
2023.48 Other absences: Members absent without offering apologies
2023.49 Declaration of Members Interests: Pecuniary/Personal
2023.50 Minutes of the previous meetings:
PROPOSAL: That Chrishall Parish Council herewith agrees the minutes of the Annual Parish Council meeting held on 9th May 2023
2023.51 Parish Council vacancies: two Councillors required for co-option
2023.52 Essex County Council and Uttlesford District Councillors Report:
2023.53 Public Discussion
2023.54 Planning applications: Full Council for comment
PLEASE NOTE: UTTLESFORD DISTRICT COUNCIL TAKES DECISIONS ON PLANNING APPLICATIONS AND ADVISES CPC OF THAT DECISION
UTT/23/0863/HHF Ridgewood, Mill Causeway
Erection of detached garage and installation of ground mounted solar panel
Planning application
UTT/23/0980/HHF 2 Engleric, Crawley End
Installation of balcony to rear elevation
Planning application
UTT/23/0511/HHF Parsonage Farm, High Street
Detached garage
Decision awaited
UTT/22/0045/HH The Meads, Bilden End
Application for 3 visitor accommodation Shepherd Huts, across two locations at Bilden End Farms with associated parking and landscaping as well as an access track for farm machinery off Building End Lane: 2nd Revised planning application: decision awaited
Appeal: non-determination
UTT/22/3416/HHF Upper Farm, Bilden End
External tennis court, external pool area, associated pool house pavilion, covered dining area and deck area and associated landscaping Permission granted
UTT/22/2497/FUL Land East of Drury Cottage, Bilden End
Demolition of existing concrete garage and growing polytunnel and erection of 1 dwelling: Appeal
2023.55 Finance Reports: Cllr Gravett:
- a) Monthly Payments:
PROPOSAL: That Chrishall Parish Council herewith minutes the approval of the schedule of payments sent to all Councillors by email that were unanimously approved by emails to the Parish Clerk
- b) Bank reconciliation
Bank Reconciliation at 31/05/2023
Cash in Hand 01/04/2023 £37,104.72
ADD Receipts 01/04/2023 – 31/05/2023 £14,981.00
£52,085.72
SUBTRACT Payments 01/04/2023 – 31/05/2023 £2,931.64
A Cash in Hand 31/05/2023 £49,154.08
(per Cash Book)
Cash in hand per Bank Statements
Petty Cash 31/03/2023 £30.00
Savings Account 01/06/2023 £40,292.41
2 – Barclays Bank – Deposit 01/06/2023 £0.00
1 – Unity Bank 01/06/2023 £9,634.27
£49,926.68
B Less unpresented payments £772.60
Plus unpresented receipts
Adjusted Bank Balance £49,154.08
A = B Checks out OK
- c) Year End
PROPOSAL: That Chrishall Parish Council herewith agrees the 2022 2023 Summary Receipts and Payments schedule
- d) Audit
- i) PROPOSAL: That Chrishall Parish Council herewith agrees to accept the findings of the internal auditor and agrees to take appropriate action to ensure any recommendations are implemented.
- ii) PROPOSAL: That Chrishall Parish Council herewith review the effectiveness of the system of financial controls and make recommendations to ensure all risk is minimised
iii) PROPOSAL: That Chrishall Parish Council herewith agree by resolution to ensure the electorate is able to exercise its public right to inspect the Parish Council accounts for a single period of 30 working days commencing 19th June to 28th July 2023 including the first two weeks of July
- iv) PROPOSAL: That Chrishall Parish Council herewith review and agree by resolution the Annual Governance Statement for 2022/23
- v) PROPOSAL: That Chrishall Parish Council herewith agree by resolution the Accounting Statement for 2022/23:
- e) Signatories: update
2023.56 Governance: Full Council
Chrishall Cricket Club: licence emailed to Chairman and Secretary
2023.57 Playground: Cllr Eaton
Springer installed. RoSPA identified works completed
2023.58 Environment:
Affinity Water: public consultation: comments/action
Swap & Share – bus shelter
Future of chalk streams and rivers: website article posted
Increasing biodiversity
Web page
Bulb planting
Energy generation
2023.59 Buildings & asset management:
Defibrillator cabinet: new cabinet to be purchased
Village hall car park: gravel installed
Village Hall: remedial works for damp in Chapel Hall and the Church Office as identified by Wilby & Burnett Surveyors.
PROPOSAL: That Chrishall Parish Council herewith agrees to apply for an Essex County Council CIF grant for £10,000 to part fund the Village Hall (Chapel Hall and Church Office) remedial damp renovation works which have been quoted at £21,000
Pavilion water heater: additional quotes awaited
Robert Reed Hall: annual roof inspection for insurance purposes: to be conducted by Wilby & Burnett Surveyors.
Dog & litter bin – moved.
2023.60 Annual Parish Meeting: matters arising
Finger post: stabilised
‘Scam’ police talk
Speed monitoring
2023.61 Correspondence:
2023.62 Date of next Parish Council Meeting: Tuesday
26th September; 28th November