The Meeting of Chrishall Parish Council is to be held on Tuesday 16th July 2024 at 6.30pm, in Chrishall Village Hall, Crawley End, to transact the business shown in the Agenda below. Public and press are invited to attend.
AGENDA
Council to Note: A Council cannot lawfully decide on any matter that is not specified. (LGA 1972 sch 12 para 10 (2)) (b )a summons to attend the meeting, specifying the business proposed to be transacted at the meeting, and authenticated by the proper officer of the council, shall be sent to every member of the council by an appropriate method.
MINUTES SILENCE IN MEMORY OF MARY PICTON-TURBERVILLE
2024.51 Apologies
Chrishall Parish Council accepts/ rejects the reason offered for absence from this meeting.
2024.52 Other absences: Members absent without offering apologies
2024.53 Declaration of Members Interests: Pecuniary/Personal
2024.54 Minutes of the previous meetings:
RESOLUTION: That Chrishall Parish Council herewith agrees the minutes of the Annual Parish Council meeting held on 7th May 2023 and the Annual Parish Meeting held on the 7th May 2024
2024.55 Essex County Council and Uttlesford District Councillors Report:
2024.56 Public Discussion
2024.57 Finance Reports: Cllr Gravett:
- a) Monthly Payments:
| Description | Supplier | VAT Type | Net | ||||||||||||||||
| Payment – Salary | Belinda Irons | Z | -491.03 | -491.03 | |||||||||||||||
| Payment – HMRC – PAYE | HMRC – PAYE | Z | -119.00 | -119.00 | |||||||||||||||
| Payment – Payroll Preparation Costs | James Todd & Co Limited | S | -31.25 | -6.25 | -37.50 | ||||||||||||||
| Payment – Payroll Preparation Costs | James Todd & Co Limited | S | -31.25 | -6.25 | -37.50 | ||||||||||||||
| Payment – Village Newsletter | The Printworks (Royston) Limited | Z | -200.00 | -200.00 | |||||||||||||||
| Payment – Broadband | Freeola Limited | S | -26.00 | -5.20 | -31.20 | ||||||||||||||
| Payment – Pavilion Electric | YU Energy | L | -41.45 | -2.07 | -43.52 | ||||||||||||||
| Payment – Pavilion Sewerage Charge | Anglian Water Business | Z | -70.91 | -70.91 | |||||||||||||||
| Payment – Public Works Loan Repayment | Public Works Loan Board | Z | -281.33 | -281.33 | |||||||||||||||
| Payment – Public Works Loan Repayment | Public Works Loan Board | Z | -2,525.27 | -2,525.27 | |||||||||||||||
| Payment – Pavilion door maintenance | Motion Locks | Z | -95.00 | -95.00 | |||||||||||||||
| Receipt – Interest Received | Unity Trust Bank | Z | 214.47 | 214.47 | |||||||||||||||
| Payment – Quarterly Bank Service Charge | Unity Trust Bank | Z | -18.00 | -18.00 | |||||||||||||||
| Total | -3,716.02 | -19.77 | -3,735.79 | ||||||||||||||||
RESOLUTION: That Chrishall Parish Council herewith minutes the approval of the schedule of receipts and payments sent to all Councillors by email that were unanimously approved by emails to the Parish Clerk
- b) Bank reconciliation
Cash in Hand 01/04/2024 32,273.92
ADD Receipts 01/04/2024 – 30/06/2024 17,875.54
50,149.46
SUBTRACT Payments 01/04/2024 – 30/06/2024 8,657.13
A Cash in Hand 30/06/2024 41,492.33 (per Cash Book)
Cash in hand per Bank Statements
Petty Cash 30/06/2024 0.00
Unity Trust Bank 30/06/2024 9,996.11
Unity Trust Savings Account 2045979630/06/2024 31,496.22
41,492.33 B
Less unpresented payments
Plus unpresented receipts
Adjusted Bank Balance 41,492.33
A = B Checks out OK
RESOLUTION: That Chrishall Parish Council herewith minutes the approval of the June bank reconciliation sent to all Councillors by email in advance of the meeting
- c) Signatories: complete
- d) Audit: documents sent to PKF Littlejohn
- e) Parish Information noticeboard: to be positioned in the bus shelter for community group use
- f) Budget against expenditure report
2024.58 Parish Council vacancies: three Councillors required for co-option
2024.59 Planning applications: Full Council for comment
PLEASE NOTE: UTTLESFORD DISTRICT COUNCIL TAKES DECISIONS ON PLANNING APPLICATIONS AND ADVISES CPC OF THAT DECISION
- UTT/24/1604/HHF The Pump House, Church Road
Proposed construction of two new dormer windows and one velux roof window. Removal of existing dormer window. Converting existing garage doors to new windows.
- UTT/24/0936/LB Red Cow PH, High Street
Retention of works completed pursuant to Listed Building Consent UTT/16/0533/LB: granted
- Landscape Character Assessment: Heydon PC has produced an LCA. Elmdon has produced a Village Hierarchy Assessment. Chrishall has an out of date Parish Plan.
RESOLUTION: That Chrishall Parish Council herewith agrees to seek three quotes from landscape architects to produce a Chrishall Parish Landscape Character Assessment report
2024.60 Governance:
- Chrishall Village Hall: addendum to the agreement: Memorandum of Understanding: with VHC
- Jigneys Meadow: gated access
RESOLUTION: That Chrishall Parish Council herewith agrees to offer adjacent landowners the opportunity to have a licence to use gated access onto Jigneys Meadow
- RESOLUTION: That Chrishall Parish Council herewith adopts the reviewed Standing Orders
- RESOLUTION: That Chrishall Parish Council herewith adopts the 2024 NALC Model Financial Regulations
- RESOLUTION: That Chrishall Parish Council herewith adopts the NALC Model Biodiversity Policy
- UDC: Gambling Act 2005: review of Licensing Principles Public Consultation response by 12.08.2024
- The Brand Trust: re-election of Simon Bishop
RESOLUTION: That Chrishall Parish Council herewith agrees that Mr Simon Bishop be reappointed as the Parish Council representative on the Brand Trust
2024.61 Playground: Cllr Eaton: works scheduled for July 2024
2024.62 Environment:
Village trees: inspection
2024.63 Buildings & asset management:
Pavilion: Electrical items: PAT testing to be commissioned
Village sign: new post to be installed
Defibrillator: request for training received
Village Hall: front car park wall maintenance
2024.64 Highways:
Potholes;
Edge of road overruns
Bury Road: build up of debris near junction with B1039
Church Road: type 1 washing out of Park Lane; blocked gullies; edge of road water ingress
B1039: damaged safety railings: opposite Hollow Road and between Bury Road
Crawley End: damaged safety railings around Rooks Pond: awaiting TTRO for road closure: ECC committed to repair.
Speed: vehicles travelling at high speed/poor driving around lanes
Dark & Park Lanes: surface water creating damage: request to ECC for both lanes to be closed to motorised vehicles until repairs completed.
Dark & Park Lanes: unregistered vehicles use: quad bikes: request to close permanently to motorised vehicles.
2024.65 Community activities: Broad Green Pond
2024.66 Correspondence:
2024.67 Date of next Parish Council Meeting: Tuesday
3rd September; 12th November (Budget Setting)