The Meeting of Chrishall Parish Council is to be held on Tuesday 30th January 2024 at 6.00pm, Chrishall Village Hall, Crawley End, to transact the business shown in the Agenda below. Public and press are invited to attend.
Signed: Belinda Irons dated 24/01/2024
AGENDA
Council to Note: A Council cannot lawfully decide on any matter that is not specified. (LGA 1972 sch 12 para 10 (2)) (b )a summons to attend the meeting, specifying the business proposed to be transacted at the meeting, and authenticated by the proper officer of the council, shall be sent to every member of the council by an appropriate method.
Attention is drawn to Standing Order 2:
2. DISORDERLY CONDUCT AT MEETINGS
- No person shall obstruct the transaction of business at a meeting or behave offensively or improperly. If this standing order is ignored, the chairman of the meeting shall request such person(s) to moderate or improve their conduct.
- If person(s) disregard the request of the chairman of the meeting to moderate or improve their conduct, any councillor or the chairman of the meeting may move that the person be no longer heard or be excluded from the meeting. The motion, if seconded, shall be put to the vote without discussion.
- If a resolution made under standing order 2(b) is ignored, the chairman of the meeting may take further reasonable steps to restore order or to progress the meeting. This may include temporarily suspending or closing the meeting.
2024.01 Apologies
2024.02 Other absences: Members absent without offering apologies
2024.03 Declaration of Members Interests: Pecuniary/Personal
2024.04 Minutes of the previous meetings:
PROPOSAL: That Chrishall Parish Council herewith agrees the minutes of the Parish Council meeting held on 28th November 2023
2024.05 Finance Reports: Cllr Gravett:
- a) Monthly Payments:
| Description | Supplier | VAT Type | Net | VAT | Total | ||||||||||||||||||
| Payroll Preparation Costs | James Todd & Co Limited | S | 28.60 | 5.72 | 34.32 | ||||||||||||||||||
| Playground Inspection | Broadmead Leisure Limited | S | 60.00 | 12.00 | 72.00 | ||||||||||||||||||
| Salary | Belinda Irons | Z | 294.55 | 294.55 | |||||||||||||||||||
| Village Newsletter | The Printworks (Royston) Limited | Z | 195.00 | 195.00 | |||||||||||||||||||
| Pavilion Water Supply | Castle Water | Z | 50.00 | 50.00 | |||||||||||||||||||
| Donation RDCT | Royston & District Community Transport | Z | 250.00 | 250.00 | |||||||||||||||||||
| Total | 878.15 | 17.72 | 895.87 | ||||||||||||||||||||
PROPOSAL: That Chrishall Parish Council herewith minutes the approval of the schedule of payments sent to all Councillors by email that were unanimously approved by emails to the Parish Clerk
- b) Bank reconciliation
Bank Reconciliation at 31/12/2023
Cash in Hand 01/04/2023 37,104.72
ADD Receipts 01/04/2023 – 31/12/2023 55,225.79
92,330.51
SUBTRACT Payments 01/04/2023 – 31/12/2023 34,899.60 A
Cash in Hand 31/12/2023 57,430.91 (per Cash Book)
Cash in hand per Bank Statements
Petty Cash 31/10/2023 0.00
Unity Trust Savings Account 2045979631/12/2023 45,986.80
2 – Barclays Bank – Deposit 31/10/2023 0.00 1 –
Unity Trust Bank 31/12/2023 14,784.69
60,771.49
B Less unpresented payments 3,340.58
Plus unpresented receipts
Adjusted Bank Balance 57,430.91
57,430.91
A = B Checks out OK
PROPOSAL: That Chrishall Parish Council herewith minutes the approval of the December bank reconciliation sent to all Councillors by email in advance of the meeting
- c) Budget & Precept: PROPOSAL: That Chrishall Parish Council herewith agrees and adopts the budget and sets the precept for the financial year 2024/2025 at £31,000 (Thirty One Thousand Pounds)
- d) Reserves Policy: PROPOSAL: That Chrishall Parish Council herewith agrees the revised Reserves Policy circulated in advance of the meeting to Councillors by email
- e) Signatories: update
- f) Direct Debit: PROPOSAL : That Chrishall Parish Council herewith agrees to pay Castle Water for water supply to The Brand Pavilion by Direct Debit.
- g) Chamber Pond Tree Work: PROPOSAL: That Chrishall Parish Council herewith appoints Top Tree Fellas to remove the crack willows and manage other trees to prevent debris falling into Chambers Pond in the sum of £600.00
- h) Chrishall Village Hall move defibrillator cabinet: PROPOSAL: That Chrishall Parish Council herewith agrees and appoints Davco Ltd to move the defibrillator cabinet from the outside wall into the porch, making safe and installing the required electrical witing, and adjusting the porch door entry to ensure those accessing the defibrillator can do so easily in the sum of £390
- i) Chrishall Village Hall additional damp proofing work: PROPOSAL: That Chrishall Parish Council herewith agrees and instructs Davco Ltd to complete the additional works identified in the entrance lobby to the building, and gable end of Chapel Hall in the additional sum of £807.00 plus VAT. Additional works in the men’s toilets will take place at a date to be agreed in the sum of £3,940 plus VAT.
2024.06 Parish Council vacancies: two Councillors required for co-option
2024.07 Essex County Council and Uttlesford District Councillors Report:
2024.08 Public Discussion
2024.09 Planning applications: Full Council for comment
PLEASE NOTE: UTTLESFORD DISTRICT COUNCIL TAKES DECISIONS ON PLANNING APPLICATIONS AND ADVISES CPC OF THAT DECISION
UTT/22/0045/HH The Meads, Bilden End
Application for 3 visitor accommodation Shepherd Huts, across two locations at Bilden End Farms with associated parking and landscaping as well as an access track for farm machinery off Building End Lane: 2nd Revised planning application: decision awaited Appeal: non-determination: dismissed
UTT/23/3173/CLE The Pump House, Church Road
Use as an independent single private dwelling house (use Class C3) without tie or connection to Thatched Cottage
UTT/23/3053/LB Chapel Cottage, Crawley End
Alterations to existing bathroom including layout change, replacement of bath, sink and taps. Reduce lobby size on the first floor to create bigger bedroom 1 and creating direct access to dressing room 1. Replacement of several windows and French doors to secondary double glazed windows.
UTT/23/3062/PAQ3 Building South pf The Meads, Bilden End
Prior notification of change of use of agricultural building to 1 x dwelling
2024.10 Governance:
Standing Orders: review
Financial Regulations: review
Risk Assessment: review
Scheme of Delegation to the Clerk: discussion/adoption
Honorary Freedom of the Parish Award Policy
PROPOSAL: That Chrishall Parish Council herewith agrees and adopts the Honorary Freedom of the Parish Award Policy with immediate effect
Chrishall Village Hall: addendum to the agreement: Memorandum of Understanding: a discussion to further clarify points of the current agreement
2024.11 Playground: Cllr Eaton
2024.12 Environment: Local Nature Recovery Plan
Essex County Council: Local Nature Plans consultation:
Chambers Pond: tree work
2024.13 Buildings & asset management:
Defibrillator cabinet: To be moved into Chapel Hall porch
Village Hall: remedial works for damp in Chapel Hall and the Church Office as identified by Wilby & Burnett Surveyors: work commenced 8.01.2024.
Additional works identified:
- Gable end wall to chapel hall – upon removing the plasterboard we have found that the brickwork is wet to touch, so we need to avoid all materials being directly in contact on top of these to eliminate the risk of moisture coming through. Therefore we need to leave a small 25mm gap between the brickwork and the mesh, which we can only do by installing new battens with packers, fitting a cement board internally and attaching the membrane to this so that it has a dry, solid surface to fix onto. Davco has sent through an additional cost for this of £560which we have had to instruct as this would be needed for the plastering to work.
There are a couple of other areas we have identified, which could be completed if you wish – there is £690 of the original contingency left:
- Entrance Lobby – We have found a couple of areas of damp defective plaster in the entrance lobby, where the table has been moved out of. This plaster has blown and we would recommend that this side of the wall is replaced with the same build-up as elsewhere to prevent dampness coming through in the long term. This would have an additional cost of £832 + VAT.
- Back of Hall Wall – The plaster on the other side of the hall wall (facing the Men’s WC) is also still showing as wet, along with the wall in the Men’s WC itself – I remember when the damp survey was completed that this would be quite involved as it would involve having to remove the toilet/sink/boxing in order to access the wall. Davco has quoted £665 + VAT for the back of the hall wall, and £3,940.00 + Vat for the WC works. As the WC is in a good condition it may be that you could always leave this wall until the next time you refurbish these toilets.
Pavilion: water leak: copper pipe has a leak. Appointment of plumber
2024.14 Highways:
Fly tip Park Lane: removed
Potholes;
Edge of road overruns
Bury Road: build up of debris near junction with B1039
Ditches & Hedges: maintenance
B1039: damaged safety railings
Crawley End: damaged safety railings around Rooks Pond
UDC Off-Street Parking Places Order 2024: consultation: to 2.2.2024
https://www.uttlesford.gov.uk/car-parking-consultation
Cambridgeshire: Heydon Lane: water from fields piped onto highway
Cambridgeshire: B1039: unmanaged ditches: water from fields causing damage to highway
Speed: vehicles travelling at high speed/poor driving around lanes
2024.15 Community activities:
2024.16 Correspondence:
Resident: re newsletter
Resident: re newsletter
2024.17 Date of next Parish Council Meeting: Tuesday
5th March; 9th April (Annual Parish Meeting) 7th May (Annual Parish Council Meeting); 25th June (Audit); 3rd September; 12th November
NOTE: THIS MEETING WILL FINISH AT 19.45 HOURS