the Meeting of Chrishall Parish Council is to be held on Tuesday 4th March 2025 at 6.00pm, Chrishall Village Hall, Crawley End, to transact the business shown in the Agenda below. Public and press are invited to attend.
Signed: Belinda Irons Clerk dated 25/2/2025
AGENDA
Council to Note: A Council cannot lawfully decide on any matter that is not specified. (LGA 1972 sch 12 para 10 (2)) (b )a summons to attend the meeting, specifying the business proposed to be transacted at the meeting, and authenticated by the proper officer of the council, shall be sent to every member of the council by an appropriate method.
2025.20 Apologies
Chrishall Parish Council accepts/ rejects the reason offered for absence from this meeting.
2025.21 Other absences: Members absent without offering apologies
2025.22 Declaration of Members Interests: Pecuniary/Personal
- a) To receive declarations of interest from councillors on items on the agenda
- b) To receive written requests for dispensations for declarable interests
- c) To grant any requests for dispensation as appropriate
2025.23 Minutes of the previous meetings:
RESOLUTION: That Chrishall Parish Council herewith agrees the minutes of the Parish Council meeting held on 7th January 2025
2025.24 Essex County Council and Uttlesford District Councillors Report:
Essex County Council: Application for Devolution accepted.
2025.25 Public Discussion
- a) Members of the public are able to comment on items on the agenda or raise issues for future agendas
- b) To allow any members or the public or Councillors declaring an interest to address the meeting in relation to the business to be transacted at the meeting. Each person has 3 minutes to express their views unless there are a group of people attending on one item, when it is expected that there will be one person acting as spokesperson.
- c) At the close of this item, members of the public will no longer be able to address the Council unless invited to do so by the Chairman.
This item will take a maximum time of 15 minutes
2025.26 Finance Reports: Cllr Gravett:
- a) Monthly Payments:
| Description | Supplier | VAT Type | Net | VAT | Total | ||||||||||||||
| Salary | Belinda Irons | Z | 386.07 | 386.07 | |||||||||||||||
| HMRC – PAYE | HMRC – PAYE | Z | 247.20 | 247.20 | |||||||||||||||
| Subscription | CPRE | Z | 36.00 | 36.00 | |||||||||||||||
| Website Hosting | Cloud Next | S | 50.00 | 10.00 | 60.00 | ||||||||||||||
| Payroll Preparation Costs | James Todd & Co Limited | S | 31.25 | 6.25 | 37.50 | ||||||||||||||
| Broadband | Freeola Limited | S | 29.95 | 5.99 | 35.94 | ||||||||||||||
| Pavilion Electric | YU Energy | S | 50.35 | 10.07 | 60.42 | ||||||||||||||
| Lawmower purchase | Wright’s Mower Centre Ltd | S | 290.83 | 58.17 | 349.00 | ||||||||||||||
| Domain Name Renewal | Philip Gravett | S | 6.00 | 1.20 | 7.20 | ||||||||||||||
| Website Annual Maintenance | Eyelid Productions Ltd | Z | 150.00 | 150.00 | |||||||||||||||
| Green Waste Lorry – Monthly | Uttlesford District Council | Z | 769.50 | 769.50 | |||||||||||||||
| Pavilion Sewerage Charge | Anglian Water Business | Z | 96.16 | 96.16 | |||||||||||||||
| Pavilion Water Supply | Castle Water | Z | 10.82 | 10.82 | |||||||||||||||
| Local Planning Consultancy | Wynne-Williams Associates | S | 5,270.00 | 1,054.00 | 6,324.00 | ||||||||||||||
| Total | 7,424.13 | 1,145.68 | 8,569.81 | ||||||||||||||||
RESOLUTION: That Chrishall Parish Council herewith minutes the approval of the schedule of receipts and payments for February 2025 sent to all Councillors by email that were unanimously approved by emails to the Parish Clerk
- b) Bank Reconciliation:
Bank Reconciliation at 31/01/2025
Cash in Hand 01/04/2024 32,273.92
ADD Receipts 01/04/2024 – 31/01/2025 47,231.24
79,505.16
SUBTRACT Payments 01/04/2024 – 31/01/2025 33,510.34
A Cash in Hand 31/01/2025 45,994.82 (per Cash Book)
Cash in hand per Bank Statements
Petty Cash 0.00
1 – Unity Trust Bank 11,010.89
Unity Trust Savings Account 34,983.93
45,994.82 B
Less unpresented payments 0.00
Plus unpresented receipts 0.00
Adjusted Bank Balance 45,994.82
45,994.82 A = B Checks out OK
RESOLUTION: That Chrishall Parish Council herewith minutes the approval of the January 2025 bank reconciliation sent to all Councillors by email in advance of the meeting
- c) Robert Reed Hall: Driveway: maintenance
2025.27 Parish Council vacancies: three Councillors required for co-option
2025.28 Planning applications: Full Council for comment
PLEASE NOTE: UTTLESFORD DISTRICT COUNCIL TAKES DECISIONS ON PLANNING APPLICATIONS AND ADVISES CPC OF THAT DECISION
UTT/25/0281/HHF Upper Farm, Bilden End
Pool house pavilion and outdoor kitchen pavilion
UTT/24/3099/HHF The Cottage Broad Green
UTT/24/3100/LB Demolition of outbuilding, construction of single storey extension, single bay cart lodge and shed. Conversion of first floor cupboard to WC. Permission refused
Landscape Character Assessment: Report received.
2025.29 Governance:
- Chrishall Village Hall: addendum to the agreement: Memorandum of Understanding: with VHC
- Jigneys Meadow: gated access letter
- Robert Reed Hall: agreement with Chrishall Primary School review
2025.30 Playground: Cllr Eaton: inclusive roundabout: discussion/decision
2025.31 Environment:
- Village trees: inspection: RESOLUTION: That Chrishall Parish Council herewith appoints Acacia Tree Services to inspect trees in Parish Council ownership and submit a report in the sum of £750 in Spring 2025. This report will be updated every three years.
- trees on Crawley End and Mill Causeway hard pruned without permission: discussion/ decision
- Langford Drive, Palmers Lane: hedge cutting required
2025.32 Buildings & asset management:
Pavilion roof
Robert Reed Hall: annual roof inspection: Wilby & Burnett
Village Hall Car Park: potholes/ car parking: discussion/decision
School Driveway exit: potholes:
Barbara’s Book Box: door sticking
Information Hub: signage
Village Map:
RESOLUTION: That Chrishall Parish Council herewith agrees to apply for a £300 grant from Uttlesford District Council to contribute to the cost of production of a village map which will show public rights of way, important buildings and historical information
RESOLUTION: That Chrishall Parish Council herewith agrees to accept a quote of £3,910 (three thousand, nine hundred and ten pounds) from Lathwell Creative to produce artwork and supply and install a lectern style noticeboard which will show public rights of way, important buildings and historical information to inform residents and visitors.
2025.33 Highways:
Potholes;
Edge of road overruns
Bury Road: build up of debris near junction with B1039
Church Road: type 1 washing out of Park Lane; blocked gullies; edge of road water ingress
B1039: damaged safety railings: opposite Hollow Road and between Bury Road: responsibility of ECC to repair
Speed: vehicles travelling at high speed/poor driving around lanes:
Blocked gullies:
22 Crawley End
30 Crawley End
Mill Causeway junction with Chrishall Grange Road by triangle
Palmers Lane hedge outside Langford Drive development creating dangerous access conditions
2025.34 Community activities: litter pick
2025.35 Governance:
RESOLUTION: That Chrishall Parish Council herewith agrees to apply for a ‘.gov.uk’ email address www.chrishall-pc.gov.uk as required by law.
NALC & London School of Economics and Political Science: Survey: Role of Parish & Town Councils in Emergency Preparedness
Greater Essex Devolution Consultation: open to 13.4.2025
2025.36 Correspondence:
Chrishall Primary School: request for Robert Reed Hall fee review
2025.37 Date of next Parish Council Meeting: Tuesday
6th May (Annual Meeting) commencing 6.30pm, 24th June, 2nd September, 4th November (Budget Setting)
6th May: Annual Parish Meeting commencing 6pm