Agenda for the Meeting of Chrishall Parish Council to be held on Tuesday 5^th March 2024 at 6.00pm, Chrishall Village Hall, Crawley End, to transact the business shown in the Agenda below.  Public and press are invited to attend.

Signed:  Belinda Irons                                                                       dated 23/02/2024

AGENDA

Council to Note: A Council cannot lawfully decide on any matter that is not specified. (LGA 1972 sch 12 para 10 (2)) (b )a summons to attend the meeting, specifying the business proposed to be transacted at the meeting, and authenticated by the proper officer of the council, shall be sent to every member of the council by an appropriate method.

 

Attention is drawn to Standing Order 2:

 

2.       DISORDERLY CONDUCT AT MEETINGS

• No person shall obstruct the transaction of business at a meeting or behave offensively or improperly. If this standing order is ignored, the chairman of the meeting shall request such person(s) to moderate or improve their conduct.
• If person(s) disregard the request of the chairman of the meeting to moderate or improve their conduct, any councillor or the chairman of the meeting may move that the person be no longer heard or be excluded from the meeting. The motion, if seconded, shall be put to the vote without discussion.
• If a resolution made under standing order 2(b) is ignored, the chairman of the meeting may take further reasonable steps to restore order or to progress the meeting. This may include temporarily suspending or closing the meeting.

2024.18           Apologies

Chrishall Parish Council accepts/ rejects the reason offered for absence from this meeting.

2024.19           Other absences: Members absent without offering apologies

2024.20           Declaration of Members Interests: Pecuniary/Personal

2024.21           Minutes of the previous meetings:

RESOLUTION: That Chrishall Parish Council herewith agrees the minutes of the Parish Council meeting held on 30^th January 2023

2024.22           Finance Reports: Cllr Gravett:

1. a) Monthly Payments:

 

RESOLUTION: That Chrishall Parish Council herewith minutes the approval of the schedule of payments sent to all Councillors by email that were unanimously approved by emails to the Parish Clerk

1. b) Bank reconciliation

Bank Reconciliation at 31/01/2024

Cash in Hand 01/04/2023                                                               37,104.72

ADD

Receipts 01/04/2023 – 31/01/2024                                                55,405.79

92,510.51

SUBTRACT

Payments 01/04/2023 – 31/01/2024                                             35,861.80

A Cash in Hand 31/01/2024                                                  56,648.71

(per Cash Book)

 

Cash in hand per Bank Statements

Petty Cash 31/12/2023                                                                    0.00

1 – Unity Bank 31/01/2024                                                             11,557.78

2 – Barclays Bank – Deposit 31/10/2023                                      0.00

Unity Savings Account 2045979361/01/2024                          45,986.80

B                                                                                                     57,544.58

Less unpresented payments                                                         895.87

Plus unpresented receipts

Adjusted Bank Balance                                                       56,648.71

56,648.71

A = B Checks out OK

RESOLUTION: That Chrishall Parish Council herewith minutes the approval of the February bank reconciliation sent to all Councillors by email in advance of the meeting

1. c) Signatories: update
2. d) Parish Information Lecterns:

RESOLUTION: That Chrishall Parish Council herewith agrees to purchase a lectern style noticeboard to be located near Chambers Pond to provide information on local points of interest, to a maximum cost of £1,000 (one thousand pounds) including installation, following discussion with the Chrishall History Archive Group

85. e) RESOLUTION: That Chrishall Parish Council herewith agrees the Uttlesford District Council cost of £85.50 per hour for monthly collection of Chrishall household green waste between March and November 2024

2024.23           Parish Council vacancies: three Councillors required for co-option

2024.24           Essex County Council and Uttlesford District Councillors Report:

2024.25           Public Discussion

2024.26           Planning applications: Full Council for comment

PLEASE NOTE: UTTLESFORD DISTRICT COUNCIL TAKES DECISIONS ON PLANNING APPLICATIONS AND ADVISES CPC OF THAT DECISION

UTT/23/3173/CLE The Pump House, Church Road

Use as an independent single private dwelling house (use Class C3) without tie or connection to Thatched Cottage: Permission granted

UTT/23/3053/LB Chapel Cottage, Crawley End

Alterations to existing bathroom including layout change, replacement of bath, sink and taps. Reduce lobby size on the first floor to create bigger bedroom 1 and creating direct access to dressing room 1. Replacement of several windows and French doors to secondary double-glazed windows. Permission granted

UTT/23/3062/PAQ3   Building South of The Meads, Bilden End

Prior notification of change of use of agricultural building to 1 x dwelling; Permission granted

2024.27           Governance:

Chrishall Village Hall: addendum to the agreement: Memorandum of Understanding: a discussion to further clarify points of the current agreement

Chrishall Village Hall: Review of full agreement re finance and Martyn’s Law: Terrorism (Protection of Premises) Bill: public consultation

Open to 28^th March 2024. https://www.gov.uk/government/consultations/martyns-law-standard-tier-consultation?utm_campaign=Village%20Hall%20Communications&utm_medium=email&_hsmi=293782640&_hsenc=p2ANqtz–PF8udxIpbJjpb89vJXiNSkhHA0I_MDrUoW3ZDnF4IVPE9PdrM0vI_nJRUuy62UIC5JUB0fI-ABTZmKie2sJUq1kxKeexA1y0OfcwL4l3Z-MMSJ5Y&utm_content=293782640&utm_source=hs_email

Jigneys Meadow: gated access

Annual Parish Meeting: agenda

2024.28           Playground: Cllr Eaton: works scheduled for May 2024

2024.29           Environment: Local Nature Recovery Plan

Essex County Council: Local Nature Plans consultation:

Chambers Pond: tree work: completed

Chambers Pond: clearance:

Village trees: inspection

2024.30           Buildings & asset management:

Defibrillator cabinet: Moved into Chapel Hall porch: new signage installed

Village Hall: remedial works for damp in Chapel Hall and the Church Office update.

Village Hall: Car Park: parking on grass in front of Chapel Hall: discussion

Village Hall: shed: water logging to footpath

Burial Ground: water logging

Pavilion: water leak: copper pipe leak repaired. Hot water heater installed.

Village sign: new post to be installed

2024.31           Highways:

Potholes;

Edge of road overruns

Bury Road: build up of debris near junction with B1039

Church Road: type 1 washing out of Park Lane; blocked gullies; edge of road water ingress

Ditches & Hedges: maintenance

B1039: damaged safety railings

Crawley End: damaged safety railings around Rooks Pond

UDC Off-Street Parking Places Order 2024: consultation: to 2.2.2024

https://www.uttlesford.gov.uk/car-parking-consultation

Cambridgeshire: Heydon Lane: water from fields piped onto highway

Cambridgeshire: B1039: unmanaged ditches: water from fields causing damage to highway

Speed: vehicles travelling at high speed/poor driving around lanes

Dark & Park Lanes: surface water creating damage: request to ECC for both lanes to be closed to motorised vehicles until repairs completed.

Dark & Park Lanes: unregistered vehicles use: quad bikes: request to close permanently to motorised vehicles.

2024.32           Community activities: Litter picking

2024.33           Correspondence:2024.34       Date of next Parish Council Meeting:  Tuesday

7^th May Annual Parish Meeting commencing 6pm, 7^th May (Annual Parish Council Meeting) commencing 7pm; 25^th June (Audit); 3^rd September; 12^th November (Budget Setting)