AGENDA
Council to Note: A Council cannot lawfully decide on any matter that is not specified. (LGA 1972 sch 12 para 10 (2)) (b )a summons to attend the meeting, specifying the business proposed to be transacted at the meeting, and authenticated by the proper officer of the council, shall be sent to every member of the council by an appropriate method.
Attention is drawn to Standing Order 2:
2. DISORDERLY CONDUCT AT MEETINGS
- No person shall obstruct the transaction of business at a meeting or behave offensively or improperly. If this standing order is ignored, the chairman of the meeting shall request such person(s) to moderate or improve their conduct.
- If person(s) disregard the request of the chairman of the meeting to moderate or improve their conduct, any councillor or the chairman of the meeting may move that the person be no longer heard or be excluded from the meeting. The motion, if seconded, shall be put to the vote without discussion.
- If a resolution made under standing order 2(b) is ignored, the chairman of the meeting may take further reasonable steps to restore order or to progress the meeting. This may include temporarily suspending or closing the meeting.
2023.01 Apologies
2023.02 Other absences: Members absent without offering apologies
2023.03 Declaration of Members Interests: Pecuniary/Personal
2023.04 Minutes of the previous meetings:
PROPOSAL: That Chrishall Parish Council herewith agrees the minutes of the Parish Council meeting held on 7th November 2022
2023.05 Essex County Council and Uttlesford District Councillors Report:
2023.06 Public Discussion
2023.07 Planning applications: Full Council for comment
PLEASE NOTE: UTTLESFORD DISTRICT COUNCIL TAKES DECISIONS ON PLANNING APPLICATIONS AND ADVISES CPC OF THAT DECISION
UTT/22/2783/HHF: The Cottage, Broad Green
Demolition of outbuilding. Construction of two storey extension with single storey link to cottage, two bay cart lodge and shed. Permission refused
UTT/22/2749/HHF: Broad Green Cottages, Broad Green
Alterations to existing annexe to provide living accommodation with special provision for wheelchair access: Decision awaited
UTT/22/0045/HH The Meads, Bilden End
Application for 3 visitor accommodation Shepherd Huts, across two locations at Bilden End Farms with associated parking and landscaping as well as an access track for farm machinery off Building End Lane: 2nd Revised planning application: decision awaited
UTT/22/2497/FUL Land East of Drury Cottage, Bilden End: Demolition of existing concrete garage and polytunnel and erection of 1 dwelling: Permission refused
2023.08 Finance Reports: Cllr Gravett
- a) Monthly Accounts:
PROPOSAL: That Chrishall Parish Council herewith minutes the approval of the schedule of payments sent to all Councillors by email that was unanimously approved by emails to the Parish Clerk
- b) Appointment of Internal Auditor:
PROPOSAL: That Chrishall Parish Council herewith appoints Ben Stoehr of LGS Services as the Parish Council’s internal auditor with immediate effect
- c) Budget & Precept
PROPOSAL: That Chrishall Parish Council herewith adopts the budget and agrees the precept for 2023 2024 in the sum of £29,600 (twenty nine thousand, and six hundred pounds)
2023.09 Portfolio Updates:
Cllr Holloway
Buildings, Assets and Maintenance: update:
Village Hall:
Pavilion: installation of hot water system to changing room hand basins
Phone Box: delivered: shelving for library
Cllr Parish: Litter pick: volunteers needed
Cllr Eaton: Play area update:
Cllr Gravett
Village Hall
Cricket Club sub-committee: update
2023.10 Governance:
PROPOSAL: That Chrishall Parish Council herewith agrees the reviewed Standing Orders.
PROPOSAL: That Chrishall Parish Council herewith agrees the Debt Recovery Policy
PROPOSAL: That Chrishall Parish Council herewith agrees the reviewed Financial Regulations.
PROPOSAL: That Chrishall Parish Council herewith agrees the reviewed Risk Assessment.
PROPOSAL: That Chrishall Parish Council herewith agrees the reviewed Equalities and Diversity Policy
2023.11 UDC Local Plan: Landscape Appraisal / Village Design Statement
2023.12 Correspondence:
Affinity Water: public consultation
We would like to bring to your attention today’s launch of our consultation with our customers and our stakeholders on our Affinity Water draft Water Resources Management Plan (WRMP). Our WRMP aims to address a significant future shortfall in water resources in our supply area. Population growth, climate change and the demand for water are putting significant pressure on the local environment and water resources in Affinity Water’s supply area. Without action, the area Affinity Water supplies faces a possible shortfall of 449 million litres a day by 2050. We want to hear what customers and stakeholders think about our draft plan to help us shape our final plan which we will publish in Autumn 2023.
Please take part and have your say and encourage residents in your parish to do the same by including the content of this email in any email correspondence and newsletters.
The consultation runs for 14 weeks until 20 February 2023 and we really want to hear your views. Our Engagement website (https://affinitywater.uk.engagementhq.com/wrmp ) provides a breadth of materials from videos and summary documents to detailed appendices and most importantly the consultation questions. All your views will be considered and we will produce a Statement of Response to our customers and our stakeholders in May 2023 to update you on how your responses will shape our final plan.
We are holding a number of events both regionally and locally to explain more about our plan. If you would like to join any of these sessions please let us know by email.
Events:
Other local events to be confirmed and will be updated on our engagement site.
20’s Plenty Campaign: request for Parish Council support
2023.13 Date of next Parish Council Meeting: Tuesday
7th March, 9th May (Annual PC meeting) 13th June (Audit) 26th September; 28th November
Annual Parish Meeting: 25th April